You need to unmerge the cells to filter data. Click the merged cell, then choose Table > Unmerge Cells (from the Table menu at the top of your screen). Show word, character, or paragraph count. Click in the toolbar, then choose Show Word Count. The menu option changes depending on which statistic was previously selected.The Mail Merge feature of Microsoft Word is one of my favorite parts of the program. Position the cursor where you want to paste a formula. Under Table Tools, on the Layout tab, in the Data group, click the Formula button:Note: Word creates hidden bookmarks in your document, for example, for tables of contents and captions. If you click the Hidden option in the Bookmark dialog box, you will see these listed. They always start with an underscore, therefore make sure you do not use an underscore at the start of your own bookmark names.To display the Styles pane on a Mac: Click the Home tab, if necessary. Find the scrolling list of styles toward the right of the document window, and click the.Click the type of filter you want (for example, Text), then click a rule (for example, “starts with”).The filtering rule appears in the Filter tab.Enter values for your rule for example, if you select “is not,” type text such as “due by.”The Filters checkbox is selected and the rule is applied to the table.To add another rule for the same column, click Add a Rule, then choose a new filtering rule.You can have multiple rules for a column — for example, “Show rows that have ‘yes’ or ‘maybe’ in Column C.”To add a filter to a different column, click Add a Filter and enter another filtering rule.If a table has multiple filtering rules, you can choose whether to show rows that match all filters or any filter in the pop-up menu at the top.When you add rows to a filtered table, the cells are populated to meet the existing filtering rules.
Calculate Numbers In Different Tables In Word How To Use ItFor example, a sales result in Excel appears as 100 but in Word it suddenly becomes 99.99999999996!Fortunately, there are no less than three different ways to get Mail Merge numbers to appear the way they should. Unfortunately, the task of learning to master all of its idiosyncrasies can give you countless headaches.One of the perennial annoyances of Mail Merge is its inability to format numbers from an Excel spreadsheet correctly. Once you learn how to use it, you can save countless hours of work.In older versions of Excel, these “numbers” could not be used in calculations. Although these codes are identical to those used in the Custom Number formatting feature of Excel, they are rarely seen by most Excel users.For example, the formulas TEXT(B3, “$#,#0.00”) and TEXT(C5, “M/dd/yy”) convert number and date data into textual data (in this case, “$12,345.67” and “12/01/10”).(Tip: It is a good idea to format the cells containing these formulas in a different style, say, italic, or some unusual color to remind you that these numbers are simply text. The downside is that you need to know certain formatting codes.A key thing to remember is that both “0” and “#” act as placeholders for digits, but “0” will force leading or trailing zeros to appear. Format Codes for Excel’s TEXT FunctionA collection of the most commonly used codes is presented at the right. Formatting options such as font, size, and color do not make the trip. In Excel, you can use either “M” or “m” for months or minutes. As an extra bonus, they can also be used in the “Numeric Switches” in Word Mail-Merge Fields described in the next section.Unfortunately, there is a slight difference between the way these codes work in Excel and Word in Microsoft Office 2013. Thus, the code “00000” will ensure that the leading zero is not truncated from New Jersey postal zip codes.These codes for numbers, dates, and times can be used in the TEXT function or in Excel’s Custom number formats. Handle with Care: The ROUND FunctionInstead of the TEXT() function, some users prefer to use the ROUND() function to trim off extra decimal places. If you need to convert them into numbers again, just use the VALUE function. Just remember that these cells may look like they contain numbers, but they cannot be used in SUM or AVERAGE functions. Also, Excel has an additional code, “MMMMM”, which returns a single letter abbreviation for the month (e.g., “J, F, M, A, …”).Supplementing a spreadsheet table with a few columns featuring TEXT functions is a simple and direct approach. But Word is not so smart, and you must use the capitalized letter to refer to months. For example, a Mail Merge document occasionally shows 4 decimal places when the ROUND function had specified 2 or 3.In rare cases, the ROUND function causes Mail Merge to show a slightly different number. The ROUND function sometimes causes Mail Merge to display the wrong number of decimal places. The ROUND function will truncate trailing zeros The ROUND function will not preserve the dollar sign or the thousands separator (comma) In many cases, the ROUND() function will work well with Mail Merge, but you may want to steer clear of it because of the following reasons: The advantage is that the rounded number is not text and can still be used for further calculations. Maria full of grace torrent kickassSpecifically, this means applying the desired number format code to the Merge Fields in the Word document. Use a “Numeric Switch” in WordThe second way to cajole Mail Merge into displaying numbers from Excel correctly is to modify the Word document. Well, there is something we can do in Word: 2. But let’s say that you can’t or don’t want to change your Excel spreadsheet. (“Is it a forward slash or a back slash?”) Also, it is very easy to make a mistake. (Why? Again, you will have to ask Microsoft.)The numeric switches in merge fields work well, but I find the process very difficult to remember. If you are using the Mail-Merge Wizard, you may have to go back a step and return to see the effect of your changes. That sounds a little daunting, but if you are smart enough to do Mail Merge, then DDE can a piece of cake. At the very least, they require you to remember format codes that, while similar, are used in very different ways.A much more elegant and simple solution is to have Word link to the Excel workbook via a DDE (Dynamic Data Exchange) link rather than the usual, presumably non-dynamic, linking process. Use a DDE LinkThe above approaches are relatively simple, but if you have more than a few fields that require formatting, they can drive you into early retirement. The only side effect of the above is that every time you open a non-Word file with Word, the program will give you a chance to change your mind. From now on, your copy of Word can open up many different types of files, and can open these by different avenues, including DDE. Check the box labeled Confirm file format conversion on open.That’s all for the first step, and you never have to do it again.
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